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Enter payroll checks

Enter individual payroll checks

  1. Select
    Actions
    , then
    Enter Transactions
    .
  2. Make sure you have the right client selected.
  3. Select
    Payroll Check
     from the
    Type
     field and the select the bank account.
  4. If you're recording a check that's already been issued, select the handwritten checkbox, then enter the check number and pay date.
    • If you're not licensed for live payroll, the only option is to create handwritten checks, therefore Check number is a required field.
    • Check numbers can contain any combination of alphanumeric characters and certain special characters.
    • Payroll checks can't be processed as direct deposit if they're saved as handwritten checks. If you save a payroll check as handwritten but want it to be processed as a direct deposit check, you'll need to delete the handwritten check and recreate it as an unprinted payroll check.
  5. Select an employee from the
    Employee
     dropdown list.
  6. Make sure the
    Frequency
     is correct. This is important for FIT calculations, based on IRS Publication 15.
  7. Enter the period beginning and ending dates.
    This step is important to get correct employee count on payroll tax forms, like Form 941 and some state forms. If you don’t have the
    Calculate month 1-3 employee count on payroll tax forms based on active employee status
     checkbox marked in the
    Payroll Information
     tab of the Clients screen.
  8. Enter the number of hours for which the employee is to be paid on this check.
    If you want to create a payroll check with a specific net pay amount (for a bonus check, for example), select
    Edit
    , then
    Calculate Net To Gross
    .
  9. Change any check information in the
    Main
     tab.
    • You can change the default allocation of hours and amounts for the employee's locations and departments by selecting the ellipses buttons in each section and opening the
      Payroll Item Distributions
       windows, if needed.
    • You can override check-based accruable benefit hours accrued (Per hour worked, Per paycheck, and Per hourly increment accrual methods) in the Accruable Benefits section, if necessary.
    • Overridden payroll check amounts and hours in the
      Main
       tab and the Distributions windows display in red text. The application automatically recalculates all payroll check amounts when the amounts are overridden and recalculates the amounts again when overrides are cleared.
      • To revert a single overridden field to its original amount, place your cursor in the field and then select
        Edit
        , then
        Clear Override
        .
      • To revert all overridden fields in the current check to their original amounts, select
        Edit
        , then
        Clear Check Overrides
        .
  10. Select
    Enter
     to save the check information.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll checks

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